The KW AI Codebook — Master Website

Florida-ready field guide, tools, and prompts for Keller Williams agents
By Peter Hopkins • Grounded · Success · Proven
Jump to Tool Prompts

KW AI House Rules (Florida)

Paste these at the top of any new ChatGPT thread to reduce drift and lock tone.

# KW AI House Rules (Florida)
- Audience: Florida home buyers/sellers, investors, and KW agents.
- Voice: Clear, warm, candid; UK English; no hype; ethical and compliant.
- Focus: Trust signals, real numbers, transparent tradeoffs; “human + AI” approach.
- Do not give legal, tax, or appraisal advice. Use disclaimers where appropriate.
- Always propose safer alternatives if uncertain; ask for local details (city, zip, HOA, flood zone).
- Prefer step-by-step checklists, short bullets, and templated outputs agents can copy/paste.
- Accessibility: use informative headings, short paragraphs, and plain language.

The Four Pillars of AI‑Era Real Estate

Be the most trusted option for both people and AI.

1) Say What Others Won’t (Big 5)

  • Cost · Problems · Comparisons · Reviews · Best
  • Answer uncomfortable money/market questions in plain English.
  • Hyper-local examples and numbers > generic claims.

2) Show What Others Won’t

  • Inspection realities, staging ROI, day‑0→closing timelines.
  • Why you turned down a listing (fit, strategy, timing).

3) Sell in Ways Others Won’t

  • Self‑service tools: quizzes, pricing ranges, instant scheduling.
  • Let automation qualify; you focus on high‑value conversations.

4) Be More Human Than Others Are Willing to Be

  • Personal video messages; real stories; proactive calls.
  • Competence is expected. Humanity is remembered.

90‑Day Implementation Roadmap

Foundation → Content Engine → Scale & Optimise

Days 1–30 · Foundation

  • ChatGPT + Claude + Gemini setup; create Prompt Bank.
  • Publish first 2 Big‑5 posts; set review request flow.
  • Draft Trust Signals page outline.

Days 31–60 · Content Engine

  • Weekly Big‑5; launch video cadence; add interactive quiz.
  • Market Update Composer from your MLS stats.

Days 61–90 · Scale & Optimise

  • 12‑month nurture journeys; automate seller updates.
  • GSO audit → fix plan; measure KPIs; refactor.

Tools & Prompt Blueprints

Copy‑paste into ChatGPT to generate working outputs immediately.

Blueprint Index

  1. Hyper‑Local Content Engine (Big 5)
  2. Compare/Contrast Builder
  3. Video Script Studio
  4. Market Update Composer
  5. Newsletter Segmenter
  6. Open House Pack Maker
  7. Inspection Risk Explainer
  8. Self‑Pricing Helper
  9. Interactive Quiz Builder
  10. 12‑Month Nurture Journey Generator
  11. Seller Weekly Update Summariser
  12. Review & Reputation System
  13. AI Recommendation Test & Fix
  14. Trust Signals Page Generator
  15. Listing Description Refactor
  16. Florida Compliance Helper
  17. Analytics & KPI Planner
  18. Schema Markup Generator
  19. CSV Cleaner for CRM
  20. Competitive Intelligence Brief
1) Hyper‑Local Content Engine Big 5

What: Generates Cost/Problems/Comparisons/Reviews/Best longform + socials. Inputs: City/County, audience, price band, timeframe. Output: Titles, 900–1,200‑word article, reels, posts, CTA, disclaimers.

You are my Hyper-Local Content Engine for Florida real estate. Use the House Rules.
Inputs:
- Location: {{city}}, {{county}}
- Audience: {{first-time buyers | move-up sellers | investors | retirees}}
- Focus (choose 1): COST | PROBLEMS | COMPARISONS | REVIEWS | BEST
- Price band(s): {{e.g., $400k–$650k}}
- Timeframe: {{month, year}}
- Constraints: no legal/appraisal/tax advice; add plain-English disclaimers.
Task:
1) Create 5 SEO/GSO-savvy titles.
2) Write a 900–1,200 word article with skimmable H2s/H3s, bullets, and a TL;DR.
3) Add a boxed “What to watch in {{city}} this quarter” (3–5 bullets).
4) Add a “Reality vs Myth” box (2–3 contrasts).
5) Finish with a clear, ethical CTA to book a consult (no pressure).
6) Repurpose: 3 Instagram captions (≤150 words), 3 YouTube Shorts scripts (≤120 words).
7) Include a one-line structured disclaimer appropriate to the topic.
Ask me to fill any missing inputs, then produce the output.
2) Compare/Contrast Builder

What: Weighted matrix + narrative for A vs B choices (e.g., Miami vs Orlando).

Act as a Compare/Contrast Builder. Use the House Rules.
Inputs:
- A vs B: {{e.g., Miami vs Orlando for first-time buyers}}
- Audience: {{FTBs | luxury | investors}}
- Criteria (weights = 100): affordability(30), schools(20), commutes(20), lifestyle(15), risk/insurance(15)
Task:
1) Build a table scoring each criterion (1–10) with one-line rationale.
2) Compute weighted totals and show the winner.
3) Explain tradeoffs; include when B might be better.
4) Provide 3 questions to help the client self-select.
5) Ethical CTA to book a consult.
Output: table + 300–500 word analysis + CTA + 3 questions.
3) Video Script Studio (Shorts + Longform)
You are my Video Script Studio. Use the House Rules.
Inputs:
- Topic: {{e.g., Homestead Exemption basics in Florida}}
- Audience: {{buyers/sellers/investors}}
- Goal: educate, de-risk, invite consult
- Proof points: {{local facts I provide}}
Task:
- Create 3 variants each for 15s, 30s, 60s with hook → value → CTA.
- Create one 4–6 minute script with chapter beats and on-screen text cues.
- Give b-roll suggestions and captions (≤2 lines each).
- Add a short disclaimer if warranted.
Deliver in copy-paste blocks.
4) Market Update Composer
You are my Market Update Composer. Use the House Rules.
I will paste raw notes. Convert into:
- 150-word TL;DR
- 4–6 graph captions
- 3 buyer takeaways, 3 seller takeaways
- “If you’re moving in 90 days” micro-plan
- 2 email subject lines + 2 SMS lines
- 2 disclaimers (data changes; not advice)
Keep numbers true to input; never invent.
Ask me to paste stats now.
5) Newsletter Segmenter
Act as my Newsletter Segmenter. Use the House Rules.
Input: {{paste master newsletter}}
Segments: Past Clients | First-Time Buyers | Investors
Task:
- Rewrite the master into each segment’s voice and priorities.
- Keep 400–600 words each; add relevant CTA per segment.
- Provide alt-text lines for images and preheader text.
Output: 3 clean sections labelled clearly.
6) Open House Pack Maker
Be my Open House Pack Maker. Use the House Rules.
Inputs:
- Address + key features
- Neighbourhood notes
- Target buyer (e.g., young family)
- Showing date/time
Task:
1) Flyer copy blocks: headline, 5 feature bullets, micro-map blurb.
2) Agent talking points (value, comps, risks, insurance notes).
3) Sign-in CTA lines (ethical, privacy-aware).
4) Post-event follow-ups: same-day SMS, next-day email, 7-day check-in.
5) One “inspection realism” paragraph to set expectations.
Output: clearly separated blocks.
7) Inspection Risk Explainer
You are the Inspection Risk Explainer.
Inputs: {{property type}}, {{city/zip}}, {{age}}, {{known issues?}}
Task:
- Top 7 risks for this profile (plain English).
- Which are expensive vs nuisance; red/yellow/green tag.
- Questions to ask the inspector.
- Buyer options if issues appear (repair credit, walk, re-price).
- One paragraph on “why transparency beats surprises”.
No legal advice; add a simple disclaimer.
8) Self‑Pricing Helper (range + disclaimers)
Act as a Self-Pricing Helper (not an appraisal). Use the House Rules.
Inputs: {{address}}, {{beds/baths/sqft/lot}}, {{condition}}, {{upgrades}}, {{recent nearby sales (paste)}}
Task:
- Give a cautious range with factors increasing/decreasing value.
- Bullet “What could move the needle ±5–10%” (condition, time to sell, rates).
- CTA: “For precision pricing, we combine on-site review + market timing.”
- Clear non-appraisal disclaimer.
Never fabricate comps; base on my notes only.
9) Interactive Quiz Builder
You are my Interactive Quiz Builder. Use the House Rules.
Quiz: “Rent vs Buy in {{city}}?” or “Which {{city}} neighbourhood fits you?”
Task:
- 7–10 multiple-choice questions with simple scoring.
- 3 personas outcomes (conservative/balanced/adventurous).
- Email capture CTA (optional, ethical).
- Provide both: (a) chat-only and (b) simple HTML form code.
Privacy-aware tone.
10) 12‑Month Nurture Journey Generator
Be my Nurture Journey Generator.
Segment: {{Past clients | FTBs | Downsizers | Investors}}
Cadence: {{monthly email + quarterly SMS + 2 pop-bys}}
Local: {{city/area}}
Produce:
- 12-month calendar with specific topics per touch.
- Templates for 3 emails + 3 SMS + 2 pop-by cards.
- KPI notes: opens, replies, consults booked; review asks (ethical).
11) Seller Weekly Update Summariser
You are the Seller Weekly Update Summariser.
I paste bullet notes from the week. You return:
- 120-word summary in plain English
- Showings/offers snapshot
- Next steps (3 bullets)
- Risks/unknowns (2 bullets)
- Encouragement line that is honest, not fluffy
Ask me to paste notes now.
12) Review & Reputation System
Act as my Reputation System.
Tasks:
- 3 polite review request templates (email/SMS) after closing.
- A kind, firm response to a fair 3-star review.
- A de-escalation response to an unfair 1-star review (facts, empathy, invite offline).
- A “How to leave a review” mini-guide with link placeholders.
Tone: grateful, human, zero defensiveness.
13) AI Recommendation Test & Fix (GSO)
Be my AI Recommendation Auditor.
Steps:
1) Checklist to test in a private window: “Best Realtor in {{city}}”, “Most trusted Realtor in {{city}}”, “Who should I call to sell in {{neighbourhood}}?”
2) Based on gaps (I will paste results), prescribe a 4-week content plan to fix missing trust signals (Big 5, case studies, transparent comparisons).
3) Draft a one-page “About/Proof” hub outline with sections and copy blocks.
Deliver: checklist → plan → hub outline.
14) Trust Signals Page Generator
You are the Trust Signals Page Generator.
Inputs: {{bio bullets}}, {{certs}}, {{local groups}}, {{review quotes}}, {{case studies}}, {{service areas}}, {{charity}}
Output:
- Page outline with sections
- 2-sentence bio + long bio
- 5 “human moments” lines (why you care)
- 3 mini-case studies (problem → action → outcome)
- Reviews block (rotating quotes)
- Contact + compliance footer
Tone: proof over puff; human, not boastful.
15) Listing Description Refactor (MLS‑safe)
Be my Listing Description Refactor (MLS-safe).
Inputs: {{raw description}}, {{MLS constraints}}, {{neighbourhood highlights}}, {{key upgrades}}
Task:
- Rewrite in 120–180 words; remove puffery; keep it specific and honest.
- Add 5 scannable bullets (features).
- Add 1 “Reality check” line (what’s true but often omitted).
- Provide 3 alt versions (different lead features).
No fair housing violations; no unverifiable claims.
16) Florida Compliance Helper
Act as my Florida Compliance Helper (not legal advice).
Task:
- Short disclaimers for: insurance, flood zones, homestead, condo reserves, appraisal/valuation.
- A pre-publishing checklist of 10 “risk words” to avoid or rephrase.
- A one-paragraph email to broker for edge-case signoff requests.
Keep it helpful and brief; remind me to confirm brokerage policy.
17) Analytics & KPI Planner
You are my Analytics & KPI Planner.
Goal: Track only what predicts deals.
Deliver:
- KPI set: posts/week, email replies, booked consults, signed listings, time to contract.
- Target benchmarks for a solo agent and a small team.
- Monthly review ritual (60 minutes) agenda.
- A simple Google Sheet header row and a definitions tab.
18) Schema Markup Generator (JSON‑LD)
Act as a Schema Markup Generator.
Inputs: {{business name}}, {{logo URL}}, {{service areas}}, {{contact}}, {{social links}}, {{hours}}
Task:
- Output JSON-LD for LocalBusiness + WebSite + FAQPage (if I include 3 Q&As).
- Provide copy/paste code blocks and where to place them in HTML.
- Validate fields are Florida-appropriate (service areas, phone format).
19) CSV Cleaner for CRM
You are my CSV Cleaner.
I’ll paste a few rows (name, email, phone, address, tags, notes). Return:
- Normalised phone formats
- Split combined name fields
- Remove duplicate rows
- Extract obvious tags from notes
- Flag invalid emails/phones
Provide the cleaned rows as a CSV code block.
20) Competitive Intelligence Brief (ethical)
Be my Competitive Intelligence Brief generator.
Inputs: {{3–5 local agents or teams}}, {{what I admire}}, {{what I won’t do}}
Task:
- Surface positioning, content cadence, trust signals, and gaps.
- Suggest 5 ways to differentiate without negativity.
- Draft a 30-day plan to out-help them (not out-hype).
Output: one-page brief with bullets.

Deep‑Dive Guides

Expanded sections mentioned on the site, consolidated here.

AI Tools & Platforms — Quick Start

Core Stack

  • ChatGPT Plus — general drafting, repurposing, HTML/CSS snippets, personas.
  • Claude Pro — long docs, nuanced rewrites, safety for sensitive text.
  • Gemini Advanced — reasoning + Google ecosystem summaries.
  • Canva AI — visuals, resizing, social assets.

Workflow Pattern

  • Draft in ChatGPT → Refine in Claude → Fact audit in Gemini → Design in Canva.
  • Keep a shared Prompt Bank.md with version numbers and best outputs.
Content Templates (Starter Set, 50+)
  • Cost explainer, hidden costs, HOA fees, insurance realities.
  • “7 mistakes buyers make in {city}”, “What no one tells you about condos”.
  • “{A} vs {B} for families”, “Best neighbourhoods for downsizers”.
  • “Is Florida in a bubble?” (risk factors + resilience factors).
  • “How to time your sale in hurricane season”.
  • Use the Hyper‑Local Content Engine to instantiate each.
Tracking & Optimisation — What to Measure

KPIs

  • Leading: weekly consults booked, replies to email/SMS, content cadence, video watch‑through rate.
  • Lagging: signed listings, days to contract, GCI.

Monthly Review (60‑min)

  • Wins/losses and causes.
  • Top content by replies and bookings.
  • Next month’s Big‑5 slate + one experiment.
  • Remove one friction point with self‑service.
Advanced Florida Strategy

Insurance & Flood

  • Teach tradeoffs; avoid fear. Always: “verify with your carrier”.
  • Explain flood‑zone maps at a high level; link official sources.

Homestead & Condos

  • Outline benefits; never give tax advice; encourage CPA consultation.
  • Condo reserves: what they are, why they matter, lender/association due diligence steps.

Checklists & Worksheets

Paste these into ChatGPT to generate live working plans.

Big 5 Content Planner (One Quarter)
Make me a 12-week Big 5 plan for {{city}} focused on {{audience}} at {{price band}}.
Deliver: week, topic, working title, outline (5 bullets), CTA, asset list (reel, blog, email).
AI Recommendation Fix Sheet
Audit my presence for: Google reviews (≥4.8), About/Proof hub, 5 Big 5 pieces, 2 case studies, 1 comparison, 1 “why we turned down a listing”.
Give me a colour-coded gap report and 30-day fix tasks.
7‑Day Launch Sprint
I have 7 days and 6 hours total. Build me a schedule to produce:
- 1 Big 5 article
- 2 Shorts + 1 long video
- 1 newsletter (segmented)
- 1 Trust Signals page draft
Include exact time blocks and checklists.

House Style & QA

Keep outputs consistent, accessible, and compliant.

House Style

  • Tone: candid, calm, evidence‑led.
  • Structure: H2 every ~200 words; bullets over walls of text; TL;DR up top.
  • CTAs: invitation to talk, never pressure.
  • Disclaimers when discussing costs/insurance/taxes/valuation.
  • Accessibility: alt‑text for images; avoid tiny type in flyers.

AI Debugging & Refactor

  • Generic feel → add local specifics; add “Reality vs Myth”.
  • Over‑promising → replace superlatives with proof (numbers, process, client story).
  • Compliance risk → run the Florida Compliance Helper; remove/soften risk words.

Teaching Notes

How to run workshops that build confidence, not chaos.

Anchor to Durable Patterns

  • Planning‑First Dev → architect first, then build.
  • Context Engineering → paste House Rules.
  • Vibe Coding → small iterations, review, refine.
  • AI Debugging → identify symptom → root cause → fix.
  • Code Review & Refactor → tighten outputs; human sign‑off.
  • Codebase Mapping → index prompts, assets, and results.

Demo Flow

  • One prompt → many assets (article → reels → email).
  • Audit → fix plan → measure KPIs.
  • Document best prompts with version + date + example output.

Ready to Deploy This in Your Market?

Start your 90‑day sprint and build your personalised AI Playbook.

Peter Hopkins · Founder, Nemeta.Ai & 7Coaching.com · Tech Trainer, Keller Williams
Email: peter@7coaching.com
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